Privacy disclaimer statement update in compliance with EU Regulation on the protection of natural persons with regard to the processing of personal data (2016/679)
The University of L'Aquila is in the process of updating informative materials pursuant to the new EU Regulation 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data (GDPR).
Under the terms of this Regulation, your personal data shall be processed in accordance with principles of lawfulness, fairness and transparency, protecting your confidentiality and your rights.
In the meantime here are the subjects involved in your personal data processing:
University of L'Aquila
Via Giovanni Di Vincenzo 16/B, 67100 L'Aquila (AQ)
University Rector: Prof. Paola Inverardi
Via Giovanni Di Vincenzo 16/B, 67100 L'Aquila (AQ), phone: +39-0862432130
Data Protection Officer (DPO)
Dr. Francesco Mazzotta
Via Giovanni Di Vincenzo 16/B, 67100 L'Aquila (AQ), phone: +39-0862432325,
Why this statement
This statement is provided to give information to users who interact with the official website of the University of L’Aquila using the address http://www.univaq.it/, which corresponds to the University’s portal home page.
The following information is given in accordance with art. 13 of Legislative Decree no. 196/2003 “Code on Personal Data Protection”, and with “Guidelines for Processing of Personal Data as also Contained in Records and Documents by Public Administrative Bodies in Connection with Web-Based Communication and Dissemination” set forth by the Italian Data Protection Authority (on 02 March, 2011, published in Italy's Official Journal no. 64 dated 19 March, 2011). The statement is also in line with Recommendation no. 2/2001, which the European authorities for personal data protection, part of the Group established under art. 29 of Directive no. 95/46/CE, adopted on 17 May 2001, and with Directive n. 229 “Simplified Arrangements to Provide Information and Obtain Consent Regarding Cookies” set forth by the Italian Data Protection Authority (on 08 May, 2014, published in Italy's Official Journal no. 126 dated 03 June, 2014).
This statement is valid for the official website of the University of L’Aquila and not for any other website users may access through the links found on this portal.
The University of L’Aquila, located in Via Giovanni Di Vincenzo 16/B, 67100 L'Aquila, in its capacity as data handler, hereby informs users that data concerning identified or identifiable persons may be handled as a result of connecting to this website.
Where data is processed
Data processing related to web services offered on this website is carried out at the aforementioned headquarters of the University of L’Aquila. The data is handled exclusively by our technical personnel and, occasionally treated by maintenance technicians. Data is stored in UAQ electronic archives in accordance with L.D. n. 196/2003. No data related to web services shall be shared or issued to third parties. Personal data supplied by users requesting information material shall only be used to carry out the service requested and shall only be communicated to third parties if necessary to that purpose.
Type of data processed
The computer systems and software procedures ensuring the proper functioning of this portal collect certain personal data that are implicitly transmitted by the use of Internet communication protocols or, are used to improve the quality of the service offered. This information is not collected in order to be associated with identified interested parties, however in virtue of its nature it may lead to the identification of the user through data processing and association. This category of data includes IP addresses or domain names of the computers used by the users to connect to the website, the URI (Uniform Resource Identifier) addresses of the resources required, the method used to send a request to the server, the size of the file obtained in reply, the numeric code that indicates the state of the reply given by the server (sent, error, etc.) and other parameters relating to the user’s operating system and data processing environment. This data shall only be used for the purpose of obtaining anonymous statistical information on the use of the website and to control that it is operating correctly. Data may be used to ascertain responsibility in the case of hypothetical data processing crimes to the detriment of the portal and may be presented to legal authorities, upon specific request.
Data supplied voluntarily by the user
The optional, explicit and voluntary sending of e-mails to the addresses indicated on this portal entails the acquisition of the sender's address, which is necessary in order to answer the request, as well as any other personal data included in the message. Brief privacy statements will be progressively written or displayed on website pages offering special services on request.
Cookies are small text files that are sent to the user's terminal (usually to the user's browser) by visited websites; they are stored in the user's terminal to be then re-transmitted to the websites on the user's subsequent visits to those websites. No personal data concerning users are acquired by the website through cookies. Cookies are not used to transmit information of a personal nature, nor are user-tracing and identification systems employed.
The cookies used by this website are solely technical cookies:
- Navigation or session cookies are used to manage the authentication of online services and reserved areas. The use of session cookies is strictly limited to the transmission of session ID (constituted by random numbers generated by the server) required to allow safe and efficient browsing of the website.
- Functionality cookies are used to record information about choices you’ve made (such as language) and to enhance your use of our website.
By disabling these cookies, online services cannot be used.
- Analytical or monitoring cookies. The University of L’Aquila uses “Google Analytics” by Google Inc. (hereinafter “Google”) to generate statistics on the use of the website. Google Analytics uses (proprietary) cookies which do not memorise personal data.
The information obtainable from the cookies on the use of the website by users (including IP addresses) is sent from the user's browser to Google, and deposited on the company's servers. According to the current terms of service, in its capacity as independent data controller Google will use this information to trace and examine the use of the website, produce reports on the website activities for the website operators and provide other services related to website activities, connection methods (mobile, PC, browser used etc.) and the search methods and access to the portal pages. Google may also transfer this information to third parties where so required by law or to third parties who process this information on behalf of Google. Google will not associate IP addresses to any other data in the possession of Google.
Consult Google's privacy information for the Google Analytics service.
Find out more about Google’s privacy rules.
By using the website you consent to the processing of your data by Google for the aforementioned methods and purposes.
Monitoring cookies can be disabled without affecting navigation on the portal.
You can deny consent to using cookies by selecting the appropriate setting in your browser.
The links below explain how to disable the cookies for the most common browsers:
Alternatively you can disable only the Google Analytics cookies, using the additional opt-out component provided by Google.
Even if you deny authorisation for using cookies, before doing so the cookies may already have been memorised on your PC. Your browser allows you to delete them using the privacy settings: in the browser options you will find a "Delete navigation data" option, which can be used to delete cookies, website data and plug-ins.
Providing personal information is optional
Apart from what has been mentioned above concerning data browsing, the user is free to choose whether or not to supply any personal data when filling in the forms found on the website or providing information requested by the University or during other forms of communication or to access specific services. If the user does not provide the data requested, this may mean that it will not be possible for the University to satisfy his/her requests. It must be kept in mind that in some cases (not object of ordinary website administration) the Authority can request information for the purpose of checking personal data processing. In this case, the requested information must be provided according to law.
How the data is processed
Data is processed solely for institutional purposes using computerised instruments and only for the length of time strictly necessary to achieve the objective for which it has been collected. Specific security measures are followed to avoid the loss of data, its unlawful or incorrect use and unauthorized access.
Rights of interested parties
The person to whom the personal data refers to has the right: to obtain confirmation of the existence or non-existence of personal data; to obtain information on the source of the personal data; to obtain an update, modification or when interested, completion of the data; to obtain the deletion, transformation into anonymous form, or to have the data blocked if handled unlawfully, including data that does not need to be stored for the purposes for which the data was collected or subsequently processed; to be opposed, for legitimate reasons, to the treatment of his/her personal data. Any such requests are to be submitted by interested parties to the University of L'Aquila.